Administrative Officer

OMPANY OVERVIEW
Water treatment engineering company is looking for an Administrative Officer.

JOB RESPONSIBILITIES

• Manage office supply procurement, inventory control, and distribution.
• Maintain and update company databases.
• Develop and maintain the filing system.
• Create, update, and manage all administrative documents.
• Organize and consolidate invoices, receipts, and payment records.
• Assist with translating technical documents and interpreting meetings.
• Collaborate in developing office policies and procedures, and ensure they are implemented appropriately.
• Identify areas for improvement in processes and office management, then design and implement new systems to enhance efficiency.
• Assist with managing and planning office layout, maintaining IT infrastructure.
• Be involved in recruitment, onboarding, termination processing, and timekeeping management.
• Support employee education and development initiatives
• Provide comprehensive administrative support as schedule group meetings, manage calendars, conduct research, draft documents, create reports, and business travel arrangements.
• Ensure a clean, safe, and organized work environment by maintaining the office, its appliances, and coordinating with vendors/service providers for repairs and maintenance.
• Assist with ad-hoc duties and activities as needed.

JOB REQUIREMENTS

• Minimum 1 year of experience as an Administrative Officer, Administrator, or similar role, demonstrating a strong understanding of administrative functions and office operations.
• Good command of English (must).
• Having Japanese skill is preferred (From ~N4).
• Proficiency in MS Office (especially Excel and Word).
• Strong written and verbal communication skills.
• Strong organizational skills with the ability to prioritize tasks and manage deadlines.
• Problem-solving attitude with strong attention to detail.
• Excellent interpersonal skills.
• Analytical thinking and critical decision-making skills.
• Familiarity with basic IT troubleshooting is a plus.

Apply online or feel free to contact me directly for more information about this opportunity. Due to the high volume of applicants, we regret to inform that only shortlisted candidates will be notified. Thank you for your understanding.
 
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